Policy acceptance form is a signed document life insurance carriers use to confirm that the policyowner has received and accepted the issued policy, including any changes that occurred during underwriting. The form typically restates key details such as insured name, policy number, face amount, product type and effective date, and may ask the owner to affirm there have been no material changes in health, finances or lifestyle since the application was signed. Some companies use a standalone policy acceptance form, while others combine the language with delivery receipts or e-delivery confirmations. Legally, the form helps prove that the contract was properly delivered and agreed to, which matters for contestability, replacement rules and dispute resolution. When a policy is rated, modified or issued differently than applied for, the policy acceptance form documents that the client knowingly accepted revised terms, premiums or exclusions, protecting both carrier and advisor.

In day-to-day practice, policy acceptance forms are standard items on placement and delivery checklists. After approval, the carrier issues the policy and the producer arranges physical or electronic delivery, obtaining signatures on the acceptance form and any related documents like a statement of good health or amendment. Many carriers support e-signature workflows, accelerating placement for time-sensitive cases such as business coverage, premium financing or 1035 exchanges. Operations staff track outstanding policy acceptance forms to ensure cases move from "issued, not placed" to "in force" within required time frames, which is crucial for compensation and persistency metrics. Advisors often use the form signing as an opportunity to walk through major policy features, riders, guarantees and the client's responsibilities. Properly completed policy acceptance forms reduce early lapses, strengthen compliance documentation and create a clear record for trustees, business owners and beneficiaries who may later rely on the contract.